Part-Time Accountant

The Makati Business Club is looking for a Part-Time Accountant who will handle the accounting of two (2) projects: Digital Democracy and Freedom of Information (FOI). The accountant will aid the MBC Accounting Head in monitoring and developing reports for these projects. This is on a highly flexible work set-up.

Duties and Responsibilities

The accountant will be responsible for the following:

Budget Preparation:
  • Assist and collaborate with the Project Lead to develop project budgets.
  • Ensure accurate allocation of costs in budget templates.

Review Budgets:
  • Review project budgets to ensure proper cost allocation.
  • Verify that budgets align with project requirements and financial guidelines.

Process Improvement Initiatives:
  • Identify and support simple process improvement initiatives to streamline accounting and financial processes.
  • Work with relevant stakeholders to implement changes effectively.

Monthly Project Reviews:
  • Assist in organizing and participating in monthly project reviews with the Project Lead.
  • Provide financial insights and analysis during these reviews.

Financial Reporting:
  • Assist in the preparation of monthly and quarterly financial reports to the partners, ensuring accuracy and compliance with reporting standards.
  • Attach signed timesheets for all salaries, invoices or receipts and other required attachments.

Project Budget Revision:
  • Assist in revising project budgets, when necessary, especially for budget realignment
  • Update budget documents and ensure proper approval processes are followed.

Record Maintenance:
  • Maintain project-related records, contracts, and other documentation for audit and compliance purposes.
  • Organize and manage documentation in an accessible manner.

Project Fund Monitoring:
  • Monitor project funds, advances, and liquidations.
  • Keep track of financial transactions and ensure accurate accounting.

HR Coordination for Payroll:
  • Coordinate with HR and the Project Lead for updated contracts of project officers to facilitate accurate payroll processing.

Ad hoc Tasks:
  • Accomplish additional tasks assigned by the Accounting Head as per the evolving needs of the organization.

The accountant should have the following qualifications:

  • 1-2 years of experience in a finance or accounting role
  • Bachelor’s degree in Accounting, Finance or a related field;
  • Experience with monitoring expenses and processing payments
  • Proficiency in Microsoft Excel
  • Familiarity with USAID grants is a plus